Terms & Conditions

IMPORTANT – PLEASE READ ALL THE INFORMATION BEFORE USING THIS WEBSITE

These terms and conditions of use are the terms and conditions under which you may use the Website loophotelawards.com (the Website).

Please read these terms carefully. These terms apply to any use of the Website, and all the registered users and properties . However, as part of the registration process all properties will be required to confirm that you have read and understood these terms by ticking a box on the registration form.

If you refuse to accept these terms, you should immediately cease to access and/or use the Website in any matter.

The purpose of the Website, owned and managed by LOOP Awards, is to provide a platform for Properties, Hotel Managers, Designers and all those professionals involved in Travelling and Accomodation Industries, to submit properties to the annual LOOP Hotel Awards (the “Services”). The Website is accessed by you (“User” or “you”) under the following terms and conditions:

1. ACCESS TO THE SERVICES.

LOOP Hotel Awards will provide the Services as described in the Website and is subject to the terms and conditions of this agreement. The services may include, but not limited to, photographs, texts, graphics, images, videos, and other materials associated with the property, also known as ‘Content’.

LOOP Hotel Awards may change, suspend or discontinue the Services, including any Content for any reason, at any time, including the availability of any feature, content, database, materials or properties. LOOP may also establish limits on certain features and services or even restrict your access to part or all of the Services without prior notice or liability.

LOOP Hotel Awards reserves the right to modify this Agreement or the Content at any time by posting a notice on this Website, by sending you a notice via email. All your use of the Services and Website following the modifications, constitute your acceptance of the terms and conditions of this Agreement.

LOOP Hotel Awards will make all available efforts to assure that the Website and Services are accessible twenty-four hours a day, seven days a week. There will be some occasions when Services or/and Website will be interrupted for maintenance, upgrades or emergency repairs. LOOP Hotel Awards will take all possible steps to minimise any disruption that is within our limited control.

You agree that neither LOOP Hotel Awards or the Website will be liable in any situation to properties or any third parties regarding any interruption, suspension, modification or lack of availability of the Website or its Contents.

2. PARTICIPATION AND ELIGIBILITY.

The LOOP Hotel Awards are open to Nominations from all properties around the world. LOOP Review Team and selected judges will assess the submitted nominations and select the Nominated Properties for the Award . Concepts and/or unbuilt properties are still not accepted for submission for LOOP Hotel Awards 2022. 

The LOOP Hotel Awards is an international awards program and properties from all countries are welcome.

3. REGISTRATION AND SUBMISSION OF PROPERTIES.

LOOP Hotel Award is designed as a complete online platform for the convenience of the properties by submitting all the information and materials online in a simple and easy process with our team support at all times. All the self-nominations can be made through our online entry system or through direct email contact.

Step 1. Nomination online – LOOP Hotel Awards
Complete the online nomination form with all the Property information and contact details.
Select the prefered LOOP Hotel Award Category and settle the Nomination fee within 10 working days from submission date.
After the Nomination is complete, you will receive a confirmation email from our team.

Step 2. Submit all the Property information
After nomination, our LOOP Review Team and judges will assess the submitted information and select the Nominated Properties for the Award.
Send us a selection of up to 12 landscape photos in high-resolution (3mb minimum), a description text of the property, and a list of all the services and amenities available.

IMPORTANT NOTE: All the submitted information is total responsibility of the Property.

Step 3. Publication and Promotion
After the final Nomination confirmation and fees payment confirmation, you will be able to promote your Property as a Nominated and/or Winner of LOOP Hotel Awards.
Our Team will provide marketing materials, including logos and LOOP Badges so you can announce your Property as an official participant / winner of LOOP Hotel Awards.
Publications and promotion will take place during Nominations Process and after Winners announcement. We will also promote regular Giveaways to ensure a broader highlight of all the Nominees and Winners.

If you need to make any change or update, please contact our team – support@loophotelawards.com

4. CATEGORIES.

You may enter your Property to one or more of the 140 categories available. Each Property can to be assigned to a multiple categories if requested upon the Nomination process. LOOP Hotel Awards reserves the right to move Properties to other categories if it is clearly appropriate to do so. If this is the case, you will always be notified by email.

5. COPYRIGHTS AND PROPERTY OF MATERIALS.

The copyrights and property of the information and materials submitted to LOOP Hotel Awards (photography, videos and texts) remain with the respective property at all times. The Property grants to LOOP Hotel Awards the rights of use and publication for the competition and the associated services, such as the promotion of the award, and promotion of nominees and winners. In particular, the property must ensure that the corresponding rights of use (e.g. of photographs) exists. The applicant property shall be exclusively liable for all damages incurred by the LOOP Hotel Awards as a result of the violation of these (possibly insufficient) rights of use and shall indemnify the LOOP Hotel Awards against all claims upon first request. The property is not entitled to a usage fee.

When submitted photos are uploaded, we always require the photographer credits (if available). Only the Property is liable for damages, in particular for claims by third parties resulting out of any inaccuracies or errors through the information indicated; the property shall also indemnify the LOOP Hotel Awards against all claims upon first request.

All Properties understand that any photographs or videos submitted to LOOP Hotel Awards may be used by LOOP for marketing and promotional purposes including in any medium, such as exhibitions, print, and digital media, directly related to LOOP Hotel Awards, however there may not be monetary compensation.

6. NOMINATION FEES.

LOOP Entry Fee
350€ per Property
+150€ per extra Category
+100€ per extra Geographic Level

Additional fees (optional)
Extra Customised Trophy +250€ + shipping
Extra Customised Framed Certificate +150€ + shipping
Extra Yearbook +100€ + shipping

All the Entry Fees can be paid via Bank Transfer, Credit Card or Paypal.

7. COMPLIMENTARY VOUCHERS

All LOOP Hotel Awards properties will be required to supply us with, at least, one complimentary voucher for a stay for three nights for two people on a bed and breakfast basis in a luxury room or suite. All the complementary vouchers will be used for the purpose of Property promotion, offered to selected media partners for marketing benefits or offered to our Judges. The voucher should be valid for 24 months from the date of registration.

8. TIMELINE AND DEADLINES

Registration Nomination Timeline
From July 2021 until December 2021

Selected Nominations Process
From July 2021 until December 2021

Jury Voting process will take place exclusively online in January 2022.

All the Winners of LOOP Hotel Awards 2022 will be announced in late January 2022.

9. JURY AND SELECTION PROCESS.

The LOOP Hotel Awards Winners are carefully selected by our Honourable and prestigious Jury of recognised Architects, Designers, Editors, Photographers, Travel experts and Digital influencers.

The judging process of the LOOP Hotel Awards is designed to reflect the great qualities and complexity of all the nominated properties – Luxury, Individuality, Architecture & Design, Character, Details, Location, Culture, Services, Comfort, Amenities, Gastronomy, Well-being, Staff and Service, among many other aspects. Our exceptional panel of jurors will be asked to rate and evaluate each of the submitted Propertiies based on their diverse qualities.

After all Property Nominations have been finalised, each Jury member will begin the voting process of the submitted Properties. Each judge is allocated a selected number of Properties which match their areas of expertise and all the Properties will be rated individually on a scale from 1 to 10. The voting process takes places on our dedicated online platform and is hidden from public, managers and is also private to other jurors.

The votes are processed digitally and automatically rounded to one decimal. In case of a tie with final result, our Jury will be called again for a decision.

All the Category Winners and Special Mentions are selected based on their final result on their category.

LOOP Hotel Awards will not disclose any of the jury ratings for any individual Property.

10. UNACCEPTABLE MATERIAL AND DISQUALIFICATION.

Submissions that contain inappropriate material, propagate “hate” messages, make defamatory statements or which are otherwise extraordinarily offensive are not eligible and will be disqualified without any refund.

Ineligible Properties may be disqualified at any phase of the competition without notification or refund.

11. LIMITATION OF LIABILITY.

Under no circumstances shall LOOP Hotel Awards, its team, members or jurors be liable with respect to the website or the services for any indirect, incidental, punitive, or consequential damages of any kind whatsoever; damages for loss of use, data, images, user content, profits or other intangibles; damages for unauthorized use, non-performance of the website, errors or omissions; or damages related to downloading or posting content.

12. TERMINATION.

Either party may terminate the Services at any time by notifying the other party by any means. LOOP Hotel Awards may also terminate or suspend any and all Services and access to the Website immediately, without prior notice or liability, if you violate any of the terms or conditions of this Agreement.

All fees paid to LOOP Hotel Awards are non-refundable. Upon termination of your account, your right to use the Services, access the Website and any Content will immediately cease.

13. REFUNDS POLICY.

We will not be able to refund any of the Registration Fees.
Nomination Fees are not refundable.
Cancellations will not be accepted once Properties have been successfully registered.
The company will be held liable for payment of the Registration Fee, as well as any legal costs resulting from failure to pay.
By submitting the registration form, the company agrees to participate officially in the LOOP Hotel Awards for one year.

All the Properties that do not submit the requested materials within the deadline timeframe will not be refunded.

Please email support@loophotelawards.com for assistance and additional information.

14. PRIVACY POLICY.

Please review our Privacy Policy, which regulates the use of personal information on the Website and to which you agree to, as a registered property of the LOOP Hotel Awards.

We use cookies to give you the best experience.